Confidentiality and Acceptable Use Agreement - U Card

Information Resources include any information in electronic or audio-visual format, or any hardware or software that makes possible the storage and use of such information. This definition includes, but is not limited to electronic mail, local database, externally accessed databases, CD-ROM, motion picture film, recorded magnetic media, photographs, digitized information and electronic communication systems.

Institutional Data, a subnet of Information Resources, consists of data that is acquired or maintained by University employees in performance of official administrative job duties. Typically, this is data that is: relevant to planning, managing, operating, or auditing a major function at the University; referenced or required for use by more than one organizational unit; or, included in an official University administrative report.

Contact Information

First Name

Last Name

uNID

Email Address

Privacy Agreement

To ensure the privacy of student and employee records, I will:

- Access, distribute, and share Institutional Data only as needed to conduct University business. This includes all production and non-production data, e.g. test program output, failed production runs, etc.

- Respect the confidentiality and privacy of individuals whose records or data I access.

- Observe any ethical restrictions that apply to data to which I have access.

- Protect my security authorizations (user ID(s) and password(s)) and be personally accountable for all work performed under my security authorization.

- Protect confidential information displayed on my workstation monitor.

- Report knowledge of security breaches.

- Comply with all department & University security policies & procedures.

- Abide by any applicable state or federal laws with respect to access, use, or disclosure of information, including but not limited to Utah Government Records Access & Management Act (GRAMA), section 63-2-100, et seq., Utah Code Ann. (1993 and Sup 1997) as amended.

- Comply with all department guidelines and University policies on acceptable use of computing resources.

Your Initials

By providing your initials, you are indicating that you have read and agree to the bullet points above.

To ensure the privacy of student and employee records, I will not:

- Discuss verbally or distribute in electronic or printed formats confidential Institutional Data except as needed to conduct University business.

- Knowingly falsely identify myself.

- Gain or attempt to gain unauthorized access to Institutional Data or University of Utah computing systems.

- Share my user ID(s) and password(s) with anyone.

- Leave my workstation unattended or unsecured while logged in to University computing systems.

- Use or knowingly allow other persons to use Information Resources for personal gain.

- Destroy, damage or alter any University Information Resources or property without proper authorization.

- Make unauthorized copies of Institutional Data or applications.

- Engage in any activity that could compromise the security or stability of Information Resources and Institutional Data.

Your Initials

By providing your initials, you are indicating that you have read and agree to the bullet points above.

Acknowledgement and Signature

By selecting the checkbox below, I affirm that I have read the Institutional Data Management policy (#1-12) and the Information Resources Policy (#1-15) and I agree to comply with the policies and the above terms. I understand that in accordance with University Polices #1-12 and #2-9, I can be disciplined and dismissed from employment by violating any of these terms.

I have read and comply with the provisions noted above.

Employee/Consultant Full Name

Date